Google Workspace: A Guide To Pricing And Plans

It can be difficult to organize a business, especially when you’re just starting out. It’s important to establish a brand name, particularly with email addresses, but these can be expensive to claim.

As well as this, some collaborative business productivity sites are more distracting than productive, particularly when you get intrusive adverts popping up on your screen, and you have to flick through different apps to sort out your workload.

If you’re on the lookout for productivity tools that improve your business’ workflow rather than inhibiting it, Google Workspace may be the answer. With custom email addresses, no adverts, 24/7 support, and all of the tools kept in the same place, you should have no trouble sorting out your business needs.

Read on to find out what Google Workspace is, how much it costs and which plan is the right one for you!

Google Workspace A Guide To Pricing And Plans

What Is Google Workspace?

You may have originally heard of G-Suite, Google’s answer to a business kit. Google Workspace is the updated version of G-Suite, with slightly different pricing and products. It is built around Google’s cloud system, and there is a huge range of business tools, collaboration tools, and software to work through.

G-Suite originally had Gmail, Sheets, and Docs to help businesses organize their data and structure. The updated Google Workspace, released in October 2020, now has Google Drive, Meet Video, and Hangout, as well as new advanced security features and app makers.

Google Workspace allows business owners and employees alike to manage their workload and communicate with each other effectively. The pricing has increased slightly from when it was G-Suite, with some of the plans rising by $1 or $2 per person.

How Much Do The Plans Cost?

Google Workspace’s four plans vary quite a bit in terms of pricing, depending on what you need from it. The cost is arranged in a monthly payment and is worked out by how many users you are paying for.

First of all, you can try Google Workspace for free for 14 days, just to make sure that it suits your needs!

From here, the first plan is called Business Starter, and that is $6/user/month. This plan comes with 30GB of Google Drive storage per user, and it allows up to 100 video participants in its conferences.

The next plan is Business Standard, and it doubles in price to $12/user/month. It allows 2TB of storage per user and allows up to 150 video participants in conferences.

The Google Workspace Business Plus plan is $18/user/month, with 5TB of Google Drive storage and 250 participants in video conferences.

The final plan is Google Workspace Enterprise. The pricing is unavailable for this plan, so you will have to contact Google sales to get a quote for your business. This plan is the only one to allow live-streaming on Meet Video and the ability to set rules for device management. It also has unlimited file storage.

If you have a business with fewer users that will need the advanced Google Workspace plans, then these options could be just what you’re looking for. However, if you have a large team, these plans could quickly add up.

Carry on reading to find out exactly what each Google Workspace plan contains and which one will be suitable for your business!

What Is Included In Each Plan?

 Google Workspace Business Starter ($6/User/Month) Includes: 

  • Professional email (using your own domain)
  • Google Workspace products, including Gmail, Drive, Docs, Sheets, Slides, Forms, Hangouts, Calendar, Meets, and Sites. 
  • 30GB of file storage
  • 24/7 Support
  • 100 video participants

This plan would be perfect for someone who is just starting a new business, whether you’re a freelancer or a small business owner with very few employees. If you only need a small amount of file and email storage, the 30GB this plan provides each user with should be alright!

It is also ideal for those who want to run their business and office tools out of Google rather than other systems, such as Microsoft Office.

Google Workspace Business Standard ($12/User/Month) Includes:

  • Professional email (using your own domain)
  • Google Workspace products, including Gmail, Drive, Docs, Sheets, Slides, Forms, Hangouts, Calendar, Meets, and Sites. 
  • 2TB of file storage 
  • 24/7 Support 
  • App Maker 
  • 150 video participants 
  • Ability to record and save video and voice conferences 
  • Cloud Search (advanced search through Gmail, Drive, Docs) for 1st party data
  • Alerts for changes to Drive documents

This plan will be great for those who run a medium-sized business. With a massive increase to 2TB of file storage from 30GB of file storage in the Business Starter plan, the Business Standard ensures that you won’t run out of space to store your files.

If the ability to record video and voice conferences is important for your business and you have less than 150 video participants, then this plan will work perfectly for you.

While the Business Standard doesn’t have advanced enterprise controls, including data loss prevention, it does have active alerts when any changes are made to Drive documents. This means you should be kept in the loop on the off-chance that something does happen to your business documents.

Google Workspace Business Plus ($18/User/Month) Includes:

  • Professional email (using your own domain) and eDiscovery
  • Google Workspace products, including Gmail, Drive, Docs, Sheets, Slides, Forms, Hangouts, Calendar, Meets, and Sites. 
  • 5TB of file storage 
  • 24/7 Support
  • App Maker 
  • 250 video participants
  • Attendance tracking
  • Ability to record and save video and voice conferences 
  • Cloud Search (advanced search through Gmail, Drive, Docs) for 1st party data
  • Alerts for changes to Drive documents
  • Google Vault security (archiving for mail and chat messages, export features)

This plan will be best-suited for much larger businesses. If you often hold large video conferences for your team, then this plan allows up to 250 participants to attend – which is the largest amount possible.

With its 5TB of file storage per user, you run very little risk of lacking storage space. This is ideal for businesses that may store a lot of multi-media files, which will take up more storage.

The Business Plus plan also has some enhanced security features, such as automatic archiving for mail and chat messages. If this is all you need in terms of security, then go for this plan, but if you are after data loss prevention, take a look at the Google Workspace Enterprise plan.

Google Workspace Enterprise (Contact Sales For Quote) Includes:

  • Professional email (using your own domain), eDiscovery, and S/MIME encryption
  • Google Workspace products, including Gmail, Drive, Docs, Sheets, Slides, Forms, Hangouts, Calendar, Meets, and Sites. 
  • Unlimited file storage 
  • 24/7 Support (Enhanced)
  • App Maker 
  • 250 video participants 
  • Attendance tracking and noise cancellation
  • Ability to record and save video and voice conferences 
  • Live streaming on Meet Video
  • Cloud Search (advanced search through Gmail, Drive, Docs) for 1st and 3rd party data
  • Advanced enterprise controls (data loss prevention, security center, security key management)
  • Alerts for changes to Drive documents
  • Google Vault security (archiving for mail and chat messages, export features)
  • Ability to set rules for device management

As the final plan in the Google Workspace catalog, the Enterprise offers the most products, but it will most likely end up being the most expensive. You will have to speak to the sales team about how many users you will need it for, which will allow them to gauge what kind of price they can offer you.

The Google Workspace Enterprise plan will be good for those who need a full set of security features, including security key management and a security center. Its added bonus of rule-setting for device management is key for large businesses, as there is more risk involved with a larger amount of staff.

The Enterprise essentially enables its user to have an increased amount of control over their business, and with an unlimited amount of file storage available, this plan is definitely a must-have for any large-business owner.

Something To Think About

Not everyone has to be on the same Google Workspace plan in a business. For example, if you think some of your users will need the Business Standard plan and other members of your team will need the Enterprise plan, you can put them on these different plans without affecting anyone else’s access to their own plan’s tools.

This may help with the cost your business will be paying monthly!

Google Workspace Summed Up

Google Workspace’s multiple plans provide you with a varied range of options that cater to whatever stage of business you are in. Hopefully, after reading through our guide you’ve got a better idea of which features you will need to ensure your business is a success.

Comparatively, looking at Microsoft Office 365, Google Workspace offers you more storage, and features, for less money. Microsoft’s Business Premium is $20/user/month for 1TB of storage, whereas Google’s Business Plus is $18/user/month for 5TB of storage.

This means that Google Workspace will be more cost-effective than other plans, and you definitely get a lot for the price.

So, if you are looking for an email hosting service with plenty of storage, security, and support, Google Workspace may just be the one for you.

If you’d like to do some more research of your own about what Google Workspace can offer you, click on the link below to be taken to their official website:

Compare Flexible Pricing | Google Workspace (Formerly G Suite)

Optional Google Workspace Add-Ons:

There are also some add-ons that are sold separately, depending on your needs. This includes:
Jamboard, a collaborative whiteboard that allows you to share your ideas in real-time with others.
Google Workspace with Voice, a business telephone solution.

AppSheet, an application that allows you to build mobile and web apps without the need for any coding.

Most of these you can test out for free with up to 10 users, but beyond that, they have prices depending on the plan you choose.

The Starter plan for AppSheet is $5/user/month, which includes basic features such as branding options, data management, and support. The Core plan is $10/user/month, which has advanced features including barcode scanning, natural language smart assistant, and on-device encryption.

Beyond that, you have to request a quote for the Enterprise Standard and Enterprise Plus plans, which include team collaboration, Google AI, and team activity tracking.

If any of this particular add-on sounds like something you would need for your business, or you want to take a further look at the other add-ons’ pricing, click on the links below:

AppSheet: No-code App Development | Google Cloud

Google Voice by Google Workspace | Google Cloud

Google Jamboard: Interactive Business Whiteboard | Google Workspace

Mark Matthews